An official website of the United States government
A system of records is a group of any records (paper, electronic, or both) under the control of an agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.
The Privacy Act requires agencies to publish a System of Records Notice for every system of records that it maintains. A SORN informs the public of the existence of a system of records and describes the type of information collected, why it is being collected, what it may be used for, when it may be disclosed to third parties, how it will be safeguarded, and how and when it will be destroyed.
Below is a list of all of the NCUA's SORNs.
NCUA's Current SORNs
| System ID | System Name | Federal Register |
|---|---|---|
| NCUA-1 | Personnel Access and Security System | 81 FR 12748 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-2 | Grievance Records | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-3 | Payroll Records System | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-4 | Travel Advance and Voucher Information System | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-6 | Emergency Information (Employee) File | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-7 | Employee Injury File | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-8 | Investigative Reports Involving Any Crime, Suspected Crime or Suspicious Activity Against a Credit Union | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-9 | Freedom of Information Act and Privacy Act Requests and Invoices | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-10 | Liquidating Credit Union Records | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-11 | Office of Inspector General Investigative Records | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-12 | Consumer Complaints Against Federal Credit Unions | 83 FR 40572 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-13 | Litigation Case Files | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-14 | J.P.Morgan Chase PaymentNet | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-15 | Contract Employee Pay and Leave Records | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-16 | Leave Transfer Files | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-17 | Personal Identity Verification Files | 75 FR 41539 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-18 | Credit Union Service Organization Registry System | 80 FR 45557 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| GSA/PPFM-8 | Disbursement and Accounts Payable Files | 74 FR 16395 |
| NCUA-19 | NCUA Financial and Acquisition Management System | 81 FR 83281 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-20 | Small Credit Union Learning Center | 81 FR 95201 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-21 | NCUA Connect | 84 FR 11331 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-22 | Examination and Supervision System (ESS) | 87 FR 63818 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-23 | Mailing, Contact and Other Lists System | 86 FR 120 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-24 | Ensuring Workplace Health and Safety in Response to a Public Health Emergency | 86 FR 216 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
| NCUA-25 | Reasonable Accommodations Records | 87 FR 25678 (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).) |
Government-wide SORNs
Some federal agencies are responsible for systems of records which are applicable government-wide. Those agencies are also responsible for the SORNs for those systems (called "government-wide SORNs"), and agencies that use the systems (such as the NCUA) are responsible for adhering to the government-wide SORNs.
Browse the Government-wide SORNs
NCUA Exemptions to the Privacy Act
The Privacy Act permits federal agencies to exempt individuals systems of records from some of the Act’s accounting, access, and notice requirements, under some circumstances. In other words, if an exemption applies to a system of records, you might not be able to access information in the system of records, and the SORN might not contain all of the information that is normally included in a SORN. However, in order for an agency to use a Privacy Act exemption, it must first publish a final rule in the Federal Register notifying the public of its plans.
The NCUA uses exemptions for four of its systems of records.
Read the NCUA’s final rule in the Federal Register announcing the exemptions (opens new window) (You will be leaving NCUA.gov and accessing a non-NCUA website. We encourage you to read the NCUA's exit link policies. (opens new page).)